Senior Office Manager

Join us, work in a motivational and energetic environment,

take your skills to the next level!

Who we are

BGO Software is a technology company with 100 team members in three cities across Bulgari

BGO Software has been a recognised leader in the IT sector in Bulgaria and the world since its establishment in 2008. With headquarters in Sofia, Bulgaria, the company has completed advanced software projects for leading organisations within major industries, including IT, Logistics, Healthcare, Pharmaceutical, Clinical Research, Construction Engineering, and others. Currently, BGO Software is Microsoft Gold Partner, Progress Premier Partner, Business Partner of the second largest pharmaceutical company in the world and Official Government Supplier for the Health Research Authority of the Department of Health in the UK.
What makes us unique, however, is our belief that successful business equals Social Responsibility. To make a difference and be a driver of change in our society we have established one of the few completely free academic institutions - the Web Academy. In just two years we have trained over 2,500 people thus enabling them to join the IT industry. Our charity foundation “For Bulgaria with love” is changing the lives of underprivileged children and adults across Bulgaria. We have the pleasure of being the main sponsor of the Bulgarian Amateur Basketball League and the Youth Football Club in Zlatograd.

You can learn more about how we change Bulgaria every day at:

https://www.bgosoftware.com/corporate-social-responsibility

Job Description

We are looking for a lady who will be the face of the company and will team up and lead all our office management members and activities. Hence, that person has to be someone who likes to take care of people, to keep things organised and to make sure that people around them are taken care of and happy. Someone who will welcome our guests and will make us all feel that we are right where we belong. Our future colleague will be based in our HQ and her smile will be the first thing that everyone coming to our amazing office will be seeing. We believe that the front office position is amongst the most important roles in our organisation. We have prepared below a list of responsibilities that we expect that person to be feeling comfortable with, but the truth is that this role is so much more that a list can represent, still our Senior Office Manager will have to:

Main responsibilities

  • Communicate daily with the office managers in all our offices, to organise their tasks and ensure that everything runs smoothly

  • Organize meetings and events, arrange appointments, manage company calendars;

  • Welcome guests and clients;

  • Manage the office layout and maintain supplies of stationery and equipment;

  • Arrange travelling and accommodation for business trips;

  • Deal with both internal and external correspondence;

  • Manage office budget;

  • Implement and maintain procedures/office administrative systems;

  • Use a range of office software, including email, spreadsheets;

What are our expectations

  • Being very organized;

  • Knowing how to manage your own time accurately;

  •  Being proactive;

  • To always seek to find better ways to get a job done;

  • Being comfortable with the whole MS Office suite;

  • To be excellent English speaker;

What to expect from us

  • Friendly atmosphere and really cool people;

  • The coolest working seat in the office - our gorgeous reception

  • Professional growth opportunity;

  • Super nice office with spectacular view;

  • Additional health insurance;

  • Fitness and wellness in our very own fitness;

  • Multisport card - co-funded by BGO Software

  • Excellent working environment

  • Full-time employment and labor contract

Why working together will be great

  • Our office is super nice with an amazing view

  • Flexible working time

  • Every member of our 100 people team is hand-picked and awesome

  • Premium health insurance package, with options for family members

  • Flat and transparent company structure with well-defined responsibilities